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Usually passport renewal takes only a week if you have applied at the consulate in the US and around 2 weeks, if you have submitted in India so you should be fine.
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Medical exam can be scheduled by going to the panel physician by yourself. You don’t need to wait for correspondence from CIC. You just inform the physician that you need to schedule the upfront medical exam for Canadian immigration. They will ask you to bring your passport and/or probably some other documents for verification. They will provide a receipt after the test which you would need to scan and upload in the ‘Document Upload’ section.
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The ‘Document Upload’ section is accessible only after the forms are filled and submitted. You might have to wait to get there since you are awaiting your new passport. Either way, have your proof of funds and PCCs ready.
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Please go through this first and if you have any additional queries, let us know.